Another Proposal: The Guide to the Floral Contract

The flower proposal and contract could be rather complex. These facts are what to search for (and what to insist on). For some of the best prices on flowers check out Interflora.

What can it be?
A flower proposal is a thorough description and itemised listing of each arrangement and leasing thing your florist will utilise to deliver your floral (and frequently décor) vision to life. In its final shape, the proposition is extremely comprehensive–along with a comprehensive collection of the structures, you will also find all of the blossoms (and plausible replacements) and leasing items (vases, candles, linens and chair covers) that the florist intends to utilize, pricing information along with the contract coverage.

Who sets it together?
Following an initial consultation, closing florist candidates will draft a suggestion. So as soon as you’ve put your flower budget (typically approximately 10 percent of your overall wedding budget), then you’re going to want to start researching florists. Determine if you would like somebody who won’t just make structures but also design the appearance of your tables and service. In that case, start looking for a floral designer. If you already hired an occasion designer or possess a keen eye for design, an ordinary florist will most likely do. Your planner and venue can recommend pros they have worked with before, as will your recently married friends. Limit your list and put up consultations with your top 3 choices.

How does this function?
During your first consultation, you are going to speak about everything you’re searching for according to your budget and style. Learn your vision, touching on a theme, colours and your favourite blossoms, in addition to the kinds of structures and décor you would like your florist to function in the proposal. Pictures are more telling than words, so bring along your inspiration boards, photos of your dress and the bridesmaid’s dresses, and swatches of your linens. This can help give your florist a feeling of what you’re searching for.

What’s the proposition?
Before you give a deposit or sign a contract, then you are going to meet again together with your top-choice wineries plus they will present a specific suggestion based on which you discussed during your initial meeting.

Here is what should be contained:

Contact information for you as well as the florist
Date, times and places of both your service and reception
Itemized listing of all arrangements, including the specific varieties for use, costs and colours, and acceptable alternatives (at your price range) in case your preferred bloom is not accessible, and also unacceptable substitutions, should any
List of rental things the florist will furnish, like vases, candles, linens and seats
Installation details for your ceremony and reception
shipping information such as bouquets and boutonnieres
Title of florist who’ll be available throughout the wedding
Revenue taxation, overtime fees, shipping expenses and setup fees

Total sum and deposit sum
Payment program
Cancellation and refund policies
How is a proposition distinct from a contract?
Besides descriptions of all of the many elements you are contemplating and the logistical details, the florist will show you sketches or little versions of complex or important objects, including a flowering archway to your outdoor service, a fragrance according to your photographs, table topiaries or even the contemporary table structures you discussed, included in this proposal.

How is pricing determined?
Every floral designer functions somewhat differently. Some manufacturers use a fixed-price menu (cost per structure), while some base pricing on the quantity of time it takes them to place each arrangement jointly.

Can we request adjustments to the proposition?
Yes! This is the opportunity to make changes, fix the budget and also voice concerns about logistics or layout elements you do not like. Work with your florist to correct both your floral budget and suggestion, ensuring both game and you are delighted with everything before making it official.

Could we make changes afterwards?
As soon as you’re entirely happy with the proposition, it’ll be made into a formal contract that you’ll then sign. Do not worry if you miss something or if you change your mind after reviewing the suggestion–it occurs. When interviewing prospective wineries, inquire about the procedure for altering the proposal and make sure that you can make alterations as the wedding date gets nearer and you’ve got a clearer idea of how many centrepieces you will want or what the rest of the décor will appear to be. Ask how far ahead changes have to be made. You ought to have a (near) final head count about a month before the wedding–which makes it the ideal deadline. Should you change your mind about something, inform your pharmacist as soon as you can, and have it added to the suggestion to make it official.

When can we sign the contract?
Do not sign the contract straight away. Take it home with you, check it over and make some final alterations and comparisons before committing. Having said that, do not take over two months to mull it over and make a determination. It is important to have it signed, sealed and delivered in a timely fashion–excellent florists book up quickly during the busy period, so the sooner you place down a deposit and also secure a gentleman, the greater (six to eight weeks in advance is perfect). And before you and the bride have signed on the dotted line, nobody is bound to the wedding date, which means that your bride could reserve another wedding.

Here is which details must be finalised in the arrangement:

Date, times and places of your service and reception
An itemised list of all of the flower arrangements you are purchasing–from bouquets to centrepieces–together with precise titles, amounts and colours of flowers
Flower choices (at your budget range) in case a particular blossom is inaccessible on your wedding day; additionally consist of unacceptable substitutions, if some
A listing of things the florist will provide–centrepiece vases, trellises or other accessories
Arrival times for installation at the ceremony and reception sites and addresses for both
Where and if bouquets and boutonnieres ought to be delivered, or even into the service site (into your own home, by way of instance, such as that speech)
The florist who will be available throughout the marriage and also for how long
Flower suggestion
Who will be accountable for the breakdown of any installments and if, where that will happen
Who’ll fill in when the florist can not be there on your wedding day
Earnings tax, shipping fees and installment fees
Deposit quantity and due date
Balance amount and due date
Cancellation/refund coverage

What happens next?
When you have agreed to a contract and put down your deposit, then you will still meet up with your florist a couple of times until you say “I do.” You might choose to create improvements or alterations on the way, such as adding new flowers to the restrooms in the reception. Some florists will also cause mock-ups of your figurines and other significant arrangements to critique (sometimes this costs extra charge). We recommend reviewing a sample arrangement before the wedding. The blossoms are one of the biggest expenses and a most important décor, which means you would like to make sure that you’re happy with the result.


Thank you for Neil over at Neil Atkinson Wedding Photography for helping s write this blog and giving his input and Jay over at Jay Archer Floral Design.